Regional Municipality of Wood Buffalo

Report

Social Procurement (Supply Chain Management)

Information

Department:Supply Chain ManagementSponsors:
Category:Report

Attachments

  1. Printout

Body

1.                  THAT Administration be directed to support local, where possible, for procurements covered under the Supply Chain Management Administrative Procedure (FIN-190) valued at less than $10,000 effective September 1, 2021.

2.                  THAT Administration be directed, where possible, to obtain at least one (1) quote from a local supplier when requesting a minimum of three (3) quotes for purchases covered under the Supply Chain Management Administrative Procedure (FIN-190) for goods and services valued from $10,000 to less than $75,000 and for construction valued from $10,000 to less than $200,000 effective September 1, 2021.

3.                  THAT Administration be directed to proceed with the pilot plan for new procurements covered under the Supply Chain Management Administrative Procedure (FIN-190) for goods and services valued $75,000 or greater, and for construction valued at $200,000 or greater. Supply Chain Management is to recommend to the procuring department, where applicable, to include a social procurement questionnaire and or other criteria within a minimum of five per cent (5%) and maximin of ten per cent (10%) evaluation weighting.

4.                  THAT Administration be directed to bring forward a Council Procurement Policy and Supply Chain Management Administrative Procedure (FIN-190) inclusive of Social Procurement not later than Q1 2022.

Meeting History

Jun 8, 2021 4:00 PM Video Council Meeting
draft Draft

Entrance

Councillor B. Inglis rejoined the meeting at 6:48 p.m.

Rachel Orser, Director, Supply Chain Management, provided an update to Council on the Municipality's Social Procurement framework and progress, noting that there is a need for Social Procurement in the Region.

Verbal Presentations:

Michelle Toner, Executive Director, Northeastern Alberta Aboriginal Business Association spoke in support of the intent of the proposed recommendations, and proposed alternate options to be considered.

Bryce Kumka, Resident, spoke in support of the intent of the proposed recommendations, and proposed alternate options to be considered.

Written Submissions:

The following written submissions not included in the Agenda package were read into the record:

- Keith Plowman, President, Fort McMurray Construction Association - in support of the intent of the proposed recommendations, and proposed alternate options to be considered.

- Dianna de Sousa, Executive Director, Fort McMurray Chamber of Commerce - in support of the intent of the proposed recommendations, and proposed alternate options to be considered.

Councillor J. Stroud put forward the following for consideration:

Friendly Amendments

Councillor M. Allen to include "invitation" between "private" and "feature" in motion 2, which as accepted by Councillor J. Stroud.

Councillor V. Murphy to include "local" before "Indigenous vendors" in motion 2 and to include "and indigenous vendors" following "local" in motion 1 which was accepted by Councillor J. Stroud.

Recess:

A recess occurred between 7:41 p.m. and 7:50 p.m.

Councillor J. Stroud, with consent of Council, with drew her original motions and presented the following for Council's consideration:

1. THAT Administration be directed to support local and local Indigenous vendors, where possible, for procurements covered under the Supply Chain Management Administrative Procedure (FIN-190) valued at less than $10,000 effectivve September 1, 2021.

2. THAT Administration be directed to utilize bids and tenders private invitation feature to obtain quotes from all interested registered local and local Indigenous vendors for purchases covered under the Supply Chain Management Administrative Procedure FIN-190 for goods and services valued from $10,000 to less that $75,000 and for construction valued from $10,000 to less than $200,000 effective September 1, 2021.

3. THAT Administration be directed to proceed with the plan for new procurements covered under the Supply Chain Management Administrative Procedure (FIN-190) for goods and services valued $75,000 or greater, and for construction valued at $200,000 or greater. Supply Chain Management is to recommend to the procuring department, where applicable, to include a social procurement questionnaire and or other criteria.

4. THAT Administration be directed to bring forward a Council Procurement Policy and Supply Chain Management Administrative Procedure (FIN-190) inclusive of Social Procurement not later than Q1 2022.

5. THAT Administration work with local stakeholders, including but not limited to, the Fort McMurray Construction Association, the Fort McMurray Chamber of Commerce, and the Northeastern Alberta Aboriginal Business Association (NAABA), to define Social Procurement, the processes and policies, questionnaire, and other related criteris in advance of any policy amendments being provided to Council for consideration.

6. THAT Administration be directed to create and bring forward for Council's consideration an Indigenous Procurement Policy and consult with Indigenous businesses for this purpose.

Mayor D. Scott proposed a friendly amendment to have the end of motion 6 read "consult with Northeastern Alberta Aboriginal Business Association (NAABA) and Indigenous businesses for this purpose with a target date to be brought before Council no later than Q1 2022" which was accepted by Councillor J. Stroud.

The motion before Council reads as follows:

1. THAT Administration be directed to support local and local Indigenous vendors, where possible, for procurements covered under the Supply Chain Management Administrative Procedure (FIN-190) valued at less than $10,000 effectivve September 1, 2021.

2. THAT Administration be directed to utilize bids and tenders private invitation feature to obtain quotes from all interested registered local and local Indigenous vendors for purchases covered under the Supply Chain Management Administrative Procedure FIN-190 for goods and services valued from $10,000 to less that $75,000 and for construction valued from $10,000 to less than $200,000 effective September 1, 2021.

3. THAT Administration be directed to proceed with the plan for new procurements covered under the Supply Chain Management Administrative Procedure (FIN-190) for goods and services valued $75,000 or greater, and for construction valued at $200,000 or greater. Supply Chain Management is to recommend to the procuring department, where applicable, to include a social procurement questionnaire and or other criteria.

4. THAT Administration be directed to bring forward a Council Procurement Policy and Supply Chain Management Administrative Procedure (FIN-190) inclusive of Social Procurement not later than Q1 2022.

5. THAT Administration work with local stakeholders, including but not limited to, the Fort McMurray Construction Association, the Fort McMurray Chamber of Commerce, and the Northeastern Alberta Aboriginal Business Association (NAABA), to define Social Procurement, the processes and policies, questionnaire, and other related criteris in advance of any policy amendments being provided to Council for consideration.

6. THAT Administration be directed to create and bring forward for Council's consideration an Indigenous Procurement Policy and consult with Northeastern Alberta Aboriginal Business Association (NAABA) and Indigenous businesses for this purpose with a target date to be brought before Council no later than Q1 2022.

RESULT:CARRIED [UNANIMOUS]
MOVER:Jane Stroud, Councillor
SECONDER:Claris Voyageur, Councillor
FOR:Don Scott, Mike Allen, Krista Balsom, Bruce Inglis, Sheila Lalonde, Phil Meagher, Verna Murphy, Jeff Peddle, Jane Stroud, Claris Voyageur
ABSENT:Keith McGrath